Electronic Invoice For Italy - Setup

Quick guide

Transmission setup

Fill in the outbound setup
Define the duty stamp setup
Set the payment method
Set the payment terms

Receipt setup

Fill in the inbound setup
Specify the vendor setup by defining the Setup Groups
Define the reconcile criteria
Define the check parameters

Electronic Invoice for Italy - SALES INVOICE TRANSMISSION SETUP

Outbound Setup (FTE)

The Outbound Setup (FTE) page contains the information of the company relevant for the purposes of electronic invoicing. By clicking on “Copy from Company info.” it is possible to automatically fill in the information already defined and complete the the other fields:

Field	Description
Company Type	specifies the “RegimeFiscale” tag. It is copied from the company information if already filled out
Intermediary
Transmitter Subect / Transmission intermediary No.	It is possible to indicate the data of the transmitter subject if Abletech is not used for the transmission
REA
Registry Office Province / REA No. /Liquidation Status	enter the data relating to the registration in the Registry of economic and administrative information
Paid-in Capital	enhance the field in the case of joint-stock companies (SpA, SApA, SRL)
Shareholder Status	in the case of joint-stock companies and limited liability, the information element must be valued to indicate whether there is a single shareholder or if there are several shareholders
Communication
Phone No., Fax No., Email	enter the contact details
Number Series
File ID Starting No.	an alphanumeric numerator is used (thus using and increasing both numbers and letters) to generate the ID of the documents .xml files. This way the available IDs increase considerably compared to the 99999 that can be used with the standard series No.
	The use is alternative to the field “Electronic Document No.".
Last File ID Used / Last Date Used	fields automatically calculated by the system
Checks
Electronic Invoicing Starting Date	Date starting from which the user will send invoices in electronic format. The minimum requirements for passing the Exchange System (SdI) checks must therefore be respected. When posting a document, if the Posting Date of the document is later than the electronic invoicing starting date set, the system checks that the following fields are filled out: - Electronic Document format - Payment Method Code - Payment Terms Code - Electronic Document Recipient Code or customer Email PEC -VAT Registration No. or customer Fiscal Code If one or more checks fail, the system will block the registration and return an error.
Country Code Field No.	Choose the Country Code Field No., which will indicate to the system the correct ISO code to be considered for electronic invoicing. The check procedure on the registration date will only verify the documents for which the invoicing customer’s country code is “IT”. In this way it is possible to exclude foreign countries (for which it is not mandatory to issue an electronic invoice) from system checks on the fields: Electronic document format, Payment Method Code, Payment Terms Code, Electronic Document Recipient Code/ Customer Email PEC , VAT Registration No. / customer Fiscal Code
File Options
Export Format	It allows you to define the format to export the file in the period in which you can use either the 1.2 format, or the format 1.6.
Format 1.6 Start Date	Specifies from what date export will be only available in 1.6 format.
Self Billed Invoice Customer	Specifies a single customer or a filter that will be checked to create documents as TD20
Add line comment for line description	Tick the option if you want to include in the XML file the line comments of the documents by appending them to the line description
Add Item Code	The Item Code is not mandatory in the .xml file. It is possible to decide to insert it
Do not add attachments to files	Check the option if you do not want to attach documents to the .xml file (a file is discarded by the SDI if it exceeds 5 MB)
Foreign Currency Docs. Management	It is possible to define how to handle documents in foreign currency
	- Block (it will not be possible to export the file)
	- EUR (the .xml file will be exported in euros as required by the specifications)
CONAI Text	It is possible to insert a fixed description regarding the CONAI. These words will be exported to the Causal tag
Full VAT Prod. Posting Group	Specifies VAT Prod. Posting Group to be used for FullVAT lines
Document Data	Specifies which field will be exported as tagData
Expor Descr. line	choose whether or not to export the description lines, whether to export them by connecting them to the previous or next line
Line Disc. Export Method	Specifies if discount on lines has to be exported as amount or percentage. In case of rounding, the document will be exported using amount
File System
File Path	older in which files are saved if integration with IX is not used (having previously installed the app for File System)

Other setups

Da Job Queue Entries is possible to schedule the sending of .xml files. Indicate the codeunit or report to be executed, specify the starting / ending date and time and define the days if necessary.

Da Customer Setup you can define a specific setup group for all customers and / or define a different setup group for a single customer

Da Transliteration List it is possible to evaluate symbols / characters in the .xml files so that the system recognizes them. (Transliterating = Transcribing a word, a sentence, a text from one alphabetical system to another)

In **VAT Posting Setup **fill in the field “VAT Transaction Nature”.

Duty Stamp Setup (FTE)

General
Duty Stamp Amount	Price of the stamp (2.00 euros)
Minimum Invoice Amount (LCY)	Indicate the minimum amount that an invoice must have for it to be subject to stamp duty
Start Date Validity Stamp Duty	You can enter a date from which the stamp management will be active
Line Creation
Duty G/L Account	If the stamp is debited to the customer, a G/L account must be indicated on which to handle the amount. A debit line will appear on the invoice printout.
Duty Gen. Bus. Posting Group	Insert specific codes for the product / VAT business posting group relative to the management of stamps
Duty Gen. Prod. Posting Group
Duty VAT Bus. Posting Group
Duty VAT Prod. Posting Group
Electronic Document
Electronic Doc. Causale text	Text that will appear on the invoice print if the stamp is paid by the company

Customer Card Setup

In the Customer card, in the Electronic Document Tab, fill in the following fields:

Field	Description
Electronic Document Format	indicate if the customer manages: PA electronic invoicing B2B electronic invoicing If electronic invoicing is not managed leave the field blank (eg in the case of a foreign customer)
Electronic Document Recipient Code	- If the PA Invoice option has been selected in the “Electronic Document Format” field, enter a 6-character alpha-numeric code that identifies the related public office, in a unique manner. This code can be found on the website http://www.indicepa.gov.it/documentale/index.php.
	-If you have chosen the B2B Invoice option in the “Electronic Document Format” field, enter a 7-character alpha-numeric code . If the customer uses the Abletech service indicate as dElectronic Document Recipient Code “A4707H7”
	For a customer registered in the public registry indicate 0000000
	For a non-resident foreign customer it is possible to indicate XXXXXXX.
	If a recipient code is not available, it is possible to indicate the email PEC
No Electronic Doc. Management	If crossed out, the customer is excluded from the electronic invoicing process. No checking will be performed during posting and it will not be possible to export xml files for that customer

Communication methods

PEC Email	If the Customer has only the PEC email, we will populate the field “email PEC” in the customer card and insert as Electronic Document Recipient Code: “0000000”. The created .xml file will contain this email address. The sdi then recognizes the Customer in accordance with the email address. In case the Recipient code has not been entered on the customer card. the system will populate the code automatically with “0000000”
Recipient Code	if the Customer has provided us with a recipient code, we will enter this code in the field “Electronic Document Recipient Code” in the customer card (customer’s code or intermediary’s code). If no recipient code has been specified, the system will not allow the export of the .xml file.
VAT Registration No. / Fiscal Code	If we are not aware of any of the previously mentioned data, then in the field Electronic Document Recipient Code we enter ‘0000000’. The Exchange System will recognize the Customer based on the VAT number or Fiscal Code defined in the .xml file.
Foreign Electronic Invoices	In case of invoice issued to non-resident subjects, not established, not identified in Italy, and sent to the Exchange System in order to transmit the data for the Invoice Data declaration, we set ‘XXXXXXX’ in the Electronic Document Recipient Code. Obviously the SdI will not deliver the invoice, therefore it is required to send it also with standard methods (eg email with attached .pdf).

In Payment Methods fill in the “Fattura PA Payment Method” field: enter one of the codes established by the Revenue Agency.

In Payment Terms compilare fill in the Fattura Payment Terms Code” enter one of the codes established by the Revenue Agency::

Electronic Invoice for Italy - PURCHASE INVOICE RECEIVING SETUP

Inbound Setup (FTE)

Tab	Campo	Descrizione
	PA XLS Template File Name / B2B XLS Template Saved / B2B XLS Template File Name

		NB If the user does not have the IX-FE module the system will use the workdate by default.

	Rejected Folder	Indicate a folder for the discarded .xml files (if a file is discarded, it is not deleted, but it will exit the list of documents to be processed and go to the discard folder)
	Import Folder	Indicate the massive import folder of the .xml files.
File System	Archive Folder	we can indicate a storage folder in which to save the files already processed.
Purchase Header	Use Receipt Date as Posting Date	by ticking this option, the system will use the receipt date of IX-FE as the posting date when it will create the purchase invoice. Otherwise the workdate will be used.
Template	PA XLS Template Saved /	Click Restore Default Tmplates to upload style sheets from the cloud:

Other setups:

Test File Paths	it is possible to verify that the network paths set to setup are reachable. The user (person) must have modify permissions - The user running the BC service must have read / modify permissions
Navigate->Show Field Mapping	we can display the mapping of the fields between the input .xml file and BC. The list cannot be edited.
Setup Groups	it is the main setup of the B2B billing module. It allows you to save sets of options that can then be applied to all vendors or specific vendor through the association with the setup group code.
Job Queues Entries	it is possible to schedule the import of .xml files. Indicate the codeunit or report to be executed, specify the start / end date and time and define the days if necessary.
Vendor Setup	it is possible to associate the setup group code to

a specific vendor
all vendors

Setup Groups

From Edit you can set the different options:

General
Code	assign a code to the setup
Validate on Creation	decide whether to have the system checked after the electronic document preview is created
Ignore Duplicate Files	decide whether to have the system ignore the files (names) already imported
Reconcile Criteria
Link Rating Limit	define a minimum rating value for a posted document to be automatically linked
Warning Rating Limit	define a minimum rating value for a posted document to be automatically linked without warnings
Handle Document Header	only the document header is imported and the system will not square the totals
Allow Document Link	allows you to manage only the document header and also prevents the generation of a new document within BC. It is only possible to link to existing documents
Payment Data
Payment Data From	specifies whether payment and setup information should be taken from the file or from the Vendor Card
Batch Processing
Batch Electr. Doc. Creation	you can decide which phase to perform automatically if there are no blocking errors
Batch Purch. Docume

Unit of Measure

From the Unit of Measure, a cross reference can be defined so that the system recognizes the units of measure present in the .xml file.

Checks

You can see the checks that the system makes on the documents and the error codes. The list can be modified only in the Description and Check type column.

It is possible to choose whether for each check the system shows:

ERROR: in this case the user is blocked in the execution of the following steps

WARNING: it does not block the user, but warns that there is some anomaly in the document

NONE: the system does not perform the validation and no message / warning appears

SILENT: the system performs validation, but does not issue messages / warnings.

For the red line a further setup must be specified: Lines reconciliation ratings.

Lines reconciliation ratings

In Lines reconciliation ratings are set rules for automatic reconciliation of posted documents. This is done by assigning a score that indicates to the system whether the posted document has the necessary requirements to be matched:

Example:

For a specic electronic document line, If the system finds a DDT that has the correct Vendor DDT No. ** (25 points)** and the **exact item quantity (5 points)**, will assign to that line a total points: **25 + 5 = 30**.

Based on the setup, the system will or will not match the document. In our example, if the setup is the following:

the document will be linked to the line because it has exceeded 20, but a warning will appear because the rating does not exceed 30.

Other Setups

Complete the setup for Cash Types.

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EOS Labs - 03.04.2024